Registration

Includes

• All conference sessions
• Daily catering where listed on the program
• Welcome Reception
• Gala Dinner

Includes (on the day of your registration):

• Conference sessions
• Catering where listed on the program

Social functions are not included in the day registration fee, but you are able to purchase tickets.

Accommodation

Terms and Conditions

These terms and conditions apply to all participants (you, your organisation, your group) of this event (the event) being organised by Conference Design Pty Ltd on behalf of the Host (us, our, we, Conference Design, the Host). By participating in the event, you are deemed to have agreed to these terms and conditions. If you submit a booking on behalf of another individual, it is your responsibility to ensure the participant is aware of these terms. An in-person event is held onsite at a venue, an online event is hosted online via the internet, and a hybrid event includes options for onsite and online participation.

Payments

Full payment of any fees applicable is due within 7-days of submitting your booking. If you register within 90-days of the event, you need to pay at the time of registering using a credit card.

Conference Updates

All information for participants will be sent electronically to the email address that is provided at the time of registration.

EFT Payments

Please include the reference shown on your Tax Invoice when submitting an EFT payment and email us the details including the date, amount and your bank’s reference.

BSB: 017 010
Account #: 1085 82575
Account Name: Conference Design Pty Ltd
Bank: ANZ Bank, 61 Liverpool Street, Hobart 7000
Swift Code: ANZBAU3M

Credit Card Payments

Credit card charges appear as Conference Design Pty Ltd on your card statement. Credit card transactions are processed directly by ANZ’s secure and PCI compliant eGate platform and Conference Design does not store or transmit your credit card details.

Registration Inclusions

Each registration category specifies what is included for the category. All other costs associated with your participation shall be borne solely by you.

Sharing of Online Registrations is Not Permitted

When participating in the event online, you agree not to sell, trade, transfer, or share your access details, unless agreed to by us. If we determine you have violated this policy, we may cancel your access at any point and retain any payments made by you.

Insurance

The registration fees do not include personal insurance of any kind. You are advised to take out appropriate insurance for your participation. We are not liable for any expenses incurred due to, but not limited to, individual cancellations, variations in the event, postponement or cancellation of the event, or for theft of or damage to belongings.

Registration Cancellation

Registrations cancelled up to 90-days prior to the event will be eligible for a full refund where the payment was made online by credit card.  In all other cases, a $150 administration fee will be charged. Cancellations notified within 90-days prior to the event will not be eligible for any refund, however, another person may participate in the event. All cancellations must be advised via email to Conference Design.

Moving to an Entirely Online Event

If we believe, at our sole discretion, a hybrid or in-person event needs to be held entirely online, all participants will be transferred to the equivalent online registration. Registration fees will be revised to reflect an online format and participants will be refunded any difference between the onsite and online fees. Full refunds for onsite registrations will not be issued due to an event moving online.

Cancellation or Postponement of an In-person Event

We do not accept any liability for losses incurred, such as but not limited to travel, hotels, or any other expenses, if the onsite event is cancelled or postponed due to an occurrence that renders performance of the event inadvisable, illegal, impracticable or impossible. Such an occurrence shall include but shall not be limited to: an Act of God; infectious disease outbreak, industrial disruptions, service provider failures, governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation; or any other emergency.

Changing from Onsite to Online Participation and Vice-Versa

Where online participation is available, you can change from an onsite to online participation and vice-versa subject to the following:

• Changes from onsite to online registration up to 30-days prior to the event will be eligible for a refund of the difference between the in person and online registration fees.
• Changes from onsite to online registration within 30-days of the event will not be eligible for any refund.
• Changes from online to onsite registration can be made up to 5 working days prior to the event, subject to venue confirmation and capacity. You will be required to pay any difference between the online and onsite registration fees using a credit card at the time of requesting the change.

All requests must be advised via email to Conference Design.

Technical Disruptions to Presentations

We reserve the right to change presentation times, days and formats due to technical disruptions, such as audio-visual equipment failures, technician errors, software failures, internet outages, power outages, and the like. Where a technical disruption causes a temporary, partial, or complete failure to deliver and broadcast presentations, we will notify you as soon as possible and advise alternative arrangements for you to view the affected presentations. This may include changing the times, days and format, such as a pre-recorded versus a live presentation. If a technical disruption occurs, you will not be eligible for a refund if we change the times, days and format of any or all presentations.

Changes

We reserve the right to change any and all aspects of the event, including but not limited to, the name, themes, content, program, speakers, format, performers, hosts, moderators, venues, and times.

Code of Conduct and Disruptive Behaviour

By participating in the event, you agree to abide by the Code of Conduct which is available on this website. We reserve the right to exclude any person or organisation from participating in the event. In addition, we may remove any person or organisation from the event, onsite and/or online, if we believe, in our sole discretion, that your participation negatively impacts the event or other participants.

Intellectual Property & Posting Content to Social Media

All materials, including but not limited to presentations, slides, posters, abstracts, papers, and any other written or visual content presented at the event, are the intellectual property of us or the respective authors and presenters. The authors or presenters retain the ownership rights to their materials.

Participants may not reproduce the event content and materials distributed at or in connection with the event for any reason without the prior written permission from us.

No part of the even may be recorded, reproduced or transmitted in any form or by any means, electronically or mechanically, including but not limited to video or audio recording, photographing, photocopying or any other information storage or retrieval system known now or in the future, without the explicit written permission of us.

Photography & Video

By registering for this event, you consent to having your photo and/or video taken and used for promotional purposes, which may include social media, websites, and email marketing. If you do not wish to have your photo taken, please advise the conference staff at the registration desk.

Visas

To avoid any inconvenience to you due to strict visa requirements, we will not confirm your participation or presentations until you have obtained a visa if you are coming from: Benin, Burkina Faso, Cape Verde, Cóte d’Ivoire, Gambia, Ghana, Guinea, Guinea-Bissau, Liberia, Mali, Niger, Nigeria, Senegal, Sierra Leone, Togo, Cameroon, Kenya, Somalia, Iran, Pakistan, Algeria, Libya, Egypt.

Terms and Conditions for Presenters, Panel Members, and Moderators

 Acknowledgement of Recording and Publication

• By participating in this conference, you acknowledge and agree that your presentations, discussions, and any other contributions may be recorded and/or published by CRANAplus or approved journalists.
• These recordings and publications may include audio, video, and written formats.
• It is the responsibility of presenters, panel members, and moderators to inform CRANAplus in writing of any aspect of their presentation that should not be reported on. This must be within 24 hours of the presentation.

Media Presence

• Approved journalists may be present in an official capacity during sessions.
• CRANAplus will make reasonable efforts to seek approval from participants before publishing any media that refers to them. However, as this is a public event, journalists are not required to have their articles or media content reviewed by participants prior to publication.
• Presenters, panel members and moderators may be asked to review media content and must respond in writing with any request for amendments within 48 hours. If a presenter, panel member or moderator does not respond within the time frame, CRANAplus will review on their behalf.
• Other delegates may also report or write about what is said in sessions by presenters, panel members, and moderators.

Consent to Use of Likeness

• By participating, you grant CRANAplus the right to use your name, likeness, and any statements made during the conference in promotional materials, publications, and other media.

Code of Conduct

• All participants are expected to adhere to the conference’s code of conduct, which promotes respectful and professional behaviour.

Liability

• CRANAplus is not responsible for any statements made by participants during the conference. Participants are solely responsible for the content of their presentations and discussions.

Closed Sessions

• CRANAplus reserves the right to designate specific sessions as ‘closed sessions,’ particularly for panels that discuss sensitive or complex topics. These sessions will be restricted to delegates and approved press only.
• At the start of each closed session, an announcement will be made to inform attendees that the session is closed to non-delegates and non-approved press. While this measure is intended to create a safe environment for our panel members and delegates, we acknowledge that it does not guarantee complete control over the dissemination of information shared during these sessions.
• Panel members will be explicitly informed that CRANAplus cannot fully control what happens with the information they share. We encourage all participants to exercise discretion and professionalism in handling sensitive discussions.

Terms and Conditions for Approved Journalists

Approval and Accreditation

• Only journalists who have been approved by CRANAplus are permitted to cover the conference in an official capacity.
• Approved journalists will receive a press pass, which must be displayed at all times during the conference.

Recording and Reporting

• Approved journalists are allowed to record sessions, including audio, video, and written notes, for the purpose of reporting.
• CRANAplus holds the right to advise of any sessions that should not be recorded.

Confidentiality and Sensitive Information

• Journalists are advised to refrain from sharing confidential or sensitive information obtained during the conference without explicit consent from the relevant parties.

Approval of Articles

• All articles and media content produced by approved journalists must be submitted to CRANAplus for approval before publication.
• CRANAplus will review the content to ensure accuracy and appropriateness. Feedback will be provided within a reasonable timeframe. In some instances, presenters, panellists and moderators may be asked to provide feedback/approval on articles.

Media Presence

• Journalists must respect the privacy and confidentiality of all participants. Sensitive information shared during sessions should not be reported without explicit consent.
• Journalists are expected to adhere to the conference’s code of conduct, which promotes respectful and professional behaviour.

Use of Likeness

• By attending the conference, journalists grant CRANAplus the right to use their name, likeness, and any statements made during the conference in promotional materials, publications, and other media.

Liability

• CRANAplus is not responsible for any statements made by journalists during the conference. Journalists are solely responsible for the content of their reports and articles, and for ensuring content has been approved by CRANAplus.

Closed Sessions

• CRANAplus reserves the right to designate certain sessions as ‘closed sessions,’ particularly for panels where sensitive or complex topics may be discussed. These sessions will be restricted to delegates and approved press only.

At the start of each closed session, an announcement will be made to inform attendees that the session is closed to non-delegates and non-approved press.